Free calculator

Travel Budget Calculator

Estimate a trip from the prices you have been quoted. Every line of the arithmetic is shown, and nothing you enter leaves this page.

Runs in your browser. Your entries are not saved or sent.

How to use it

Enter a value or an explicit 0 for every line. A blank field means the cost is unknown, not zero, and the result stays an incomplete estimate until it is filled in.

Enter taxes and fees as the total you were quoted for the whole stay. Contingency starts at 10 percent and can be changed. Refundable deposits are added to the cash you need, not to the expense.

Calculator

Worked example

Illustration of the calculator's formulas. Based only on these sample entries; prices and assistance are not verified here.

Line	Formula	Amount
Room	5 nights × $150.00	$750.00
Parking	5 days × $20.00	$100.00
Meals	6 days × $45.00	$270.00
Lodging taxes and fees	entered total	$90.00
Long-distance travel	entered total	$400.00
Local transport	entered total	$60.00
Other costs	entered total	$30.00
Subtotal	sum of the lines above	$1,700.00
Contingency	10% of subtotal, rounded half up	$170.00
Estimated trip expense	subtotal + contingency	$1,870.00
Refundable deposits entered	entered total	$200.00
Planning cash envelope including deposits	expense + deposits	$2,070.00

Your quoted costs

Blank means unknown, not zero. Enter 0 for a cost you will not have.

Stays on this page

Lodging

Nights

Nights you expect to pay for. Whole number, 0 to 365.

Nightly room rate

The quoted rate per night. US dollars, $0 to $10,000.

Lodging taxes and fees for the whole stay

The quoted total, not a tax rate. US dollars, $0 to $100,000.

Parking

Parking days

Days you expect to pay for parking. 0 to 365.

Daily parking

Price per day. US dollars, $0 to $10,000.

Meals and everyday costs

Meal days

Days of meals away from home. 0 to 365.

Daily meals

Food and everyday costs per day. US dollars, $0 to $10,000.

Getting there and around

Long-distance travel

Total fares or fuel for the trip. $0 to $100,000.

Local transport

Rideshares, transit or shuttles for the trip. $0 to $100,000.

Other costs

Laundry or other known expenses. $0 to $100,000.

Planning assumptions

Contingency

A planning assumption you can change. Percent, 0 to 50; starts at 10.

Refundable deposits

Deposits you expect back. Added to cash needed, not to the expense. $0 to $100,000.

I have confirmed there is no refundable deposit

Calculate first to print the estimate.

Result

Enter your figures and select Calculate. The full arithmetic appears here.

How the estimate is calculated

room = n × r (nights × nightly room rate)
parking = d × p (parking days × daily parking)
meals = m × f (meal days × daily meals)
subtotal = room + parking + meals + t + a + l + o (taxes and fees, long-distance travel, local transport, other)
contingency = round_half_up(subtotal × c / 100, 2)
expense_total = subtotal + contingency
cash_envelope = expense_total + q (refundable deposits)

Amounts are converted to whole cents before calculating, and only the contingency is rounded, to the nearest cent, half up. Contingency is never applied to deposits.

Limitations

Based only on your entries. Prices and assistance are not verified here.

The cash envelope is a conservative planning total, not a prediction of when a card will be charged. Treatment fees, lost wages and insurance benefits are outside the default calculation.